Great Divide Riders ATV Club Bylaws
Great Divide Riders ATV Club
Cable, WI 54821
Article I – Name of Organization
The name of the organization shall be the Great Divide Riders ATV Club.
Article II – Purpose
The purpose of this organization is to promote the safe and responsible operation of all ATVs and the preservation and advancement of the sport and trail system.
The organization may also maintain assigned ATV trails within Bayfield County, Wisconsin.
This organization will recognize all ATVs that are currently legal to operate on established trail systems within the state of Wisconsin.
Article III – Membership
Section 1: Categories and Dues.
Membership may consist of single, family, and business memberships.
Members are required to pay annual dues to participate in Club
The cost of annual dues for the next fiscal year may be set at the regular monthly meeting in October.
Section 2: Criteria.
Club members should be riders of all-terrain vehicles, persons actively concerned with the trade, or ATV enthusiasts.
Only current paid members shall be entitled to vote in Club affairs. Membership in this organization shall be determined on a nondiscriminatory basis, without regard to race, color, or national origin.
Section 3: Privileges.
One paid membership shall constitute one vote.
Current paid memberships are considered members in good standing.
Section #: Removal/Expulsion.
Any member who is over six months behind in his/her dues may be dropped.
A member may be expelled for conduct unbecoming a member of the Club. Charges must first be made in writing and the accused member given a hearing before the Executive Board. The Executive Board shall take evidence and report its findings to the membership along with the Boards decision.
A two-thirds majority vote of members in good standing who are present shall be required to overturn the decision of the Executive Board.
Article IV – Officers
Section 1: Enumeration of Officers.
The Great Divide Riders ATV Club shall have an Executive Board that consists of a President, Vice President, Secretary/Treasurer, and Trail Captain who are duly elected by the membership.
Section 2: Eligibility requirements.
All candidates for an officer position shall be:
Currently paid members of the Great Divide Riders ATV Club.
At least 18 years old prior to being nominated.
A current legal citizen of the United States.
Section 3: Election of Officers.
All officers are to be elected to their position thru a general election by the membership that is to be held at the scheduled monthly meeting in May.
Only one vote per currently paid membership shall be allowed.
The general election for President and Secretary/Treasurer shall be held during even numbered years.
The general election for Vice President, Trail Captain shall be held during odd numbered years.
All officers are elected to a term of two years and may serve multiple consecutive terms.
Section 4: General duties.
Newly elected officers shall assume office at the scheduled meeting that immediately follows the general election.
The function of all officers shall be to perform the essential activities that must be acted upon between meetings of membership; to formulate and recommend programs and activities to the members of the Club for their consideration and approval; to identify and help formulate other committees necessary to further the purposes and functions of the Club; and to carry on such other business as may be delegated to it by the Club membership.
Officers shall serve until their successors have been elected and duly
Vacancies occurring in any of the offices due to illness, death or other incapacity to comply with assumed duties shall be filled by presidential appointment. Such officers may serve only until the next regular election.
Section 5: President.
The President shall preside at all meetings of the Club; have general supervision of the affairs of the Club; appoint any person or committees not otherwise ordered by the Club; represent the Club on proper occasions and business contacts; assist all other officers in their records, correspondence and other duties; promote interest on the part of each member in Club activities; to vote only when necessary to break a tie.
Section 6: Vice President.
The Vice President shall perform the duties of the President in his/her absence and perform other duties when directed by the President. The Vice President may also be charged with ensuring an annual financial audit of Club takes place.
Section 7: Seretary/Treasurer.
The Secretary/Treasurer shall be the custodian of all financial transactions, records, papers, and documents allocated to the Club; keep a record of all meetings; handle all Club correspondence; supervise the disbursement of the funds subject to the direction and approval of the Executive Board; shall at any time give access to all financial documents to the Executive Board and/or auditors appointed by the Executive Board; and perform such duties as generally fall to that office.
Section 8: Trail Captain.
The Trail Captain shall oversee the condition of the trails the Club is assigned; enforce any rules of the Club; coordinate signing of the trails and state funding.
Article V – Record Keeping
All financial records shall be kept for a minimum of seven years.
Articles of Incorporation, Bylaws, bylaw revisions, and Raffle License
records shall be kept indefinitely. All other records shall be kept for
minimum of five years.
Article VI – Meetings
Section 1: Regular Meetings.
The Club may hold monthly meetings with the date, location, and time to be determined by the Executive Board.
Section 2: Meeting Notice.
The Secretary will notify all members at least 72 hours prior to scheduled meeting.
Section 3: Special Meetings.
The President may call a special meeting at any time with public notice of at least 24 hours prior to the event.
Section 4: Quorum.
Three members in good standing and Two Executive Board members, for a
total of five, shall constitute a quorum for the transaction of Club business
unless otherwise specified within these bylaws.
Article VII – Parliamentary Authority
The proceedings of all meetings shall be governed by, and conducted according to, the most recent edition of “Roberts Rules of Order”.
Article VIII – Amendments
Additions and amendments to these by-laws may be made at any annual meeting and/or special meeting of the organization, upon prior notification of all members. Members may be notified in writing or using the current technological means of notification. Email and text messaging are some examples of current methods of notification. Additions and amendments shall be submitted to the full membership at least three meetings before voting on said additions or amendments. Additions and amendments shall be voted on at the meeting following the third meeting after the proposed addition or amendment was submitted, providing a quorum is present.
Article IX – Stock
This organization shall be non-stock, obtaining no dividends or pecuniary profits for its membership.
Article X – Funds
The Great Divide Riders ATV Club shall obtain monies from the collection of annual membership dues. The Club may also raise monies through donations and fundraisers. Additional monies may be obtained through grants or through reimbursement for work performed on funded trail systems.
The Executive Board or any other member may not incur debt on behalf of the Club or make financial commitments without a vote of Club members during a regular scheduled meeting.
The fiscal year of the Club shall be 12 months starting January 1st and ending December 31st, inclusive.
Article XI – Disbursements
All disbursements shall be paid by check. Bills shall be paid by authorization of the Executive Board. No cash transactions allowed. Any non-budgeted item over $1,000.00 in cost must be approved by a vote from the current membership.
Article XII – Dissolution of the Club
In the event the Great Divide ATV Riders Club decides to dissolve, all
assets must be liquidated and then donated free and clear to an organization
of like purpose to that of the Club. Assets may not be retained by individual
Article XIII – Hold Harmless
The Club, to the extent legally permissible, will indemnify any person
serving or who has served as an officer or employee against all liabilities and expenses incurred in connection with the defense or disposition of any action, suit or other proceeding against the Club. This is while serving or thereafter by reason of having been such an officer or employee except with respect to any matter as to which he or she shall have been adjudicated in any proceeding not to have acted in good faith in the reasonable belief that his/her actions were in the best interests of the Club. Expenses in connection with the defense or disposition if any such action, may be paid from time to time by the Club in advance of the final disposition. The right of indemnification provided is not exclusive of or affect any other rights to which any such officer or employee may be entitled. As used in this Article the terms, “officer” or “employee” include their respective heirs, executives and administrators, and an “interested” officer or employee is one against whom in such capacity the proceeding in question or other proceeding on the same or similar grounds is then pending.
Article XIV – Closing
These by-laws of the Great Divide Riders ATV Club based in the Town of Cable, County of Bayfield, State of Wisconsin shall, upon adoption by the membership and duly signed by the Executive Board, take effect and be in force.
A signed and dated signature page must accompany these bylaws in order to be binding.
All previous versions of these bylaws are non-binding and considered obsolete.
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